Project Coordinator

Role Purpose 职位目标

Administration support for function/TA head. 2) Provide support on teams daily operation; 3) Provide support on Medical projects and activities;

Key Accountabilities/Responsibilities主要工作职责

• Daily administration support for function/TA head

• Manage and maintain function/TA Head’s schedule & appointments.
• Manage and maintain function/TA Head’s business travel arrangements and expense reimbursement.
• Support checks for signature and review.
• Timely reminder of approvals including email, Gmeeting, Ariba etc.
• Prepare slides/report as required
• Assist function/TA Head to coordinate yearly business review and budget planning and tracking execution of the objectives against the business plan

• Provide support on teams business operations

• Organize, arrange and coordinate online/face to face meetings including regular catchups, team building/celebration, Medical annual meeting, MSL/MA certifications, workshops and trainings, etc.
• Record, transcribe and distribute minutes of meetings and follow up on actions with team.
• Collect and consolidate feedback and documents.
• Work with Head to support managers and team members as well as control any potential risk.
• Deal with project relevant procurement process, contracts, PO and facilitate the payments.
• Assist in administration work on team including meeting room booking, onboarding preparation and instruction for new hire, etc.

• Provide support on Medical projects and activities.

• Work closely with the TA head and the team to identify and implement TA- level projects that improve operational efficiency: these may include projects related process improvement, systems implementation, standardization or harmonization.
• Communicate with Medical Activation team to execute with pace and optimizing process.
• Communicate with Medical Quality team to get to know the most updated policy of Medical activities and provide team feedback to MQ team for process utilization.

Qualifications/Requirements (Education / Experience / Competencies)

申请资格 / 职位要求 (教育背景 / 工作经验 / 知识与技能)

• Bachelor’s degree in related college education, or its equivalents.
• At least 3 years of experience in the pharmaceutical industry and project management is preferred.
• Strong interpersonal communication skill, able to identify and meet the needs of internal and external stakeholders.
• Project management skill, including execution skill, financial management and risk management skill, etc.
• Fluent in written English and certain oral skills. Good at Office software.
• High commitment with integrity and good team player, proactive and self-learning mindset.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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