Purchase Order Invoicing COE HR Specialist

Essential Responsibilities:

• Vendor and PO set-up

• Ensure that POs are ready on time and accurate

• Partner with Sourcing and Supplier Managers to include correct supplier payment terms in contracts and have visibility of latest contracts

• Focus on on time invoice payments to avoid suspended services or late fees

• Exercise control on invoices so that we pay the right amount

• Undertake PO maintenance – closure of old POs, increase budget amount proactively if needed, reconcile vendor invoices and payments to Pos

• Undertake invoice technical handling – quality check, goods receipt based on People Ops approval

• Support budget control – frequent review with FP&A

• Provide better supplier experience with central point of contact for PO and invoice management

• Act as central contact point for issues arising in processes liaising with finance, vendors and operations to resolve

• Maintain a database and track incoming invoices, liaise with different teams through different internal systems.

• Identify vendor managers (payroll, benefits, BGC) who provides budget amount and/or contract for the PO

• Sourcing contacts who can negotiate and maintain contracts

• Identify People Ops experts who can validate invoices

• Supplier contacts – getting invoice statements to make sure that we start with clear page

• System/accesses/vendor set up in case of any changes

Qualifications/ Requirements:

• Bachelor’s degree in Human Resources or related Business degree from an accredited university or college

• Fully professional English language knowledge both verbal and written

• Minimum 2 years of relevant professional work experience with demonstrated achievement in Service-oriented environment.

• Ability to work in a complex and rapidly changing work environment across multiple stakeholder groups, with comfort and efficiency

• Ability to communicate effective through written and verbal communication and consistently deliver high quality customer service in a professional manner

• Demonstrated effectiveness to prioritize between tasks with different deadlines, complexity

• Experience in invoice processing or buy desk field

Desired Characteristics:

• Strong problem-solving skills to quickly identify and present the creative/collaborative solutions

• Ability to make decisions and manage competing priorities in a fast-paced, multi-task and highly matrixed environment, and connect effectively with employees